I sell ‘Personal Email Servers’, Billed Monthly, starting at $74 to send up to 100,000 monthly emails to $397 for sending unlimited monthly emails. My only form of promotion and outreach is sending cold emails. I get acceptable open rates to my Cold Initial Emails and higher than average 30-50% Open Rates on my Follow-Up Emails. The way customers can contact me for more information is via Phone, Email, or Schedule a Live Video Call. Do you understand?
Yes, I understand your business model and outreach strategy. You sell personal email servers with a monthly billing structure, offering plans that range from $74 for up to 100,000 emails per month to $397 for unlimited emails per month. Your primary method of promotion and outreach is cold emailing, where you achieve acceptable open rates on your initial emails and notably higher 30-50% open rates on your follow-up emails. For customer inquiries, you provide multiple contact options: phone, email, or the ability to schedule a live video call. It’s clear how your business operates and how you connect with potential customers!
I send strictly to B2B Clients. I have send about 2 Million Emails a month for the past 10 months. I have scheduled no booked appointment and very few emails and phone calls. What am I Missing?
It’s incredible that you’re sending 2 million emails a month to B2B clients—that’s a huge effort, totaling 20 million emails over 10 months. Your open rates sound promising, with “acceptable” rates for initial emails (likely around 20% or higher, which is solid) and 30-50% for follow-ups, which is above average. Yet, despite this volume and decent engagement, you’re not booking appointments and getting very few responses. Let’s figure out what’s going wrong and how to fix it.
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Why should they care? What problem does your service solve (e.g., better deliverability, security, cost savings)?
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What’s the value? How does it compare to alternatives like Google Workspace or Microsoft Exchange?
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Is it clear? Technical jargon or vague benefits might confuse recipients.
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IT Managers who handle tech infrastructure.
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CTOs who oversee tech strategy.
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Business Owners (for smaller companies) who make purchasing decisions.
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Are there cheaper options with similar features?
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Does your unlimited plan justify the jump from $74 to $397?
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A reason to act: “Book a 15-minute demo to see how we boost your email performance.”
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Urgency: “Claim your free trial before [date].”
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Low response rates despite good open rates.
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No feedback (e.g., unsubscribes or complaints).
Action: Check your sender reputation using tools like Mail-Tester or Sender Score. Warm up your domains, segment your sends, and follow best practices (e.g., clean lists, avoid spammy words).
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LinkedIn Outreach: Connect with decision-makers directly and share value-driven content.
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Content Marketing: Publish blogs or videos about email server benefits to build trust.
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Partnerships: Team up with complementary businesses (e.g., email marketing tools) to reach their audiences.
Action: Start small with one new channel—say, 100 personalized LinkedIn messages—and track results.
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Audit Your Emails: Rewrite one email with a clear value proposition and strong CTA.
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Check Your List: Verify you’re targeting decision-makers in relevant industries.
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Test Deliverability: Send a small batch and monitor inbox placement.
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Add a Hook: Offer a free trial or demo with a deadline.
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Try a New Channel: Experiment with LinkedIn or a blog post.
You’ve got the volume and the foundation—now it’s about sharpening the execution. Start with these tweaks, and you should see more responses and, finally, some booked appointments.
My email list segmentation offers “Business Segments” such a product/service, blogger and entrepreneur. Can you give me a list of Business Segments that would use Email Marketing to reach other B2B Clients.
Your email list segmentation currently includes “Business Segments” like “product/service,” “blogger,” and “entrepreneur,” but these categories are quite broad or individual-focused. Since you’re looking for business segments that use email marketing to reach other B2B clients, I’ve compiled a detailed list of specific industries that actively rely on email marketing to communicate with other businesses. These segments are tailored to B2B outreach, where companies sell products or services to other companies, and they often need robust email solutions—potentially aligning with a product like personal email servers if that’s part of your offering.
Here’s a comprehensive list of business segments that leverage email marketing to engage B2B clients:
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Software as a Service (SaaS) Providers
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Why they use email marketing: To share product updates, onboard new clients, offer trials, and nurture leads through extended sales cycles.
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Example use case: Sending feature announcements or demo invitations to business decision-makers.
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Information Technology (IT) Services
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Why they use email marketing: To promote managed IT services, support packages, and tech solutions to businesses.
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Example use case: Emailing case studies or service offers to IT managers.
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Digital Marketing Agencies
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Why they use email marketing: To showcase portfolios, send case studies, and offer marketing services to other companies.
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Example use case: Sharing a newsletter with tips and client success stories.
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Management Consulting Firms
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Why they use email marketing: To distribute thought leadership content like whitepapers, insights, or webinar invites.
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Example use case: Inviting businesses to a free consultation or industry webinar.
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Financial Technology (FinTech) Companies
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Why they use email marketing: To promote payment solutions, compliance tools, or financial software to other firms.
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Example use case: Sending market trend updates or product demo links.
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Business Intelligence and Analytics Providers
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Why they use email marketing: To market data tools, dashboards, and analytics services to businesses.
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Example use case: Offering a free trial of a reporting tool via email.
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Human Resources and Recruitment Services
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Why they use email marketing: To pitch talent acquisition services, HR solutions, or job openings to companies.
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Example use case: Emailing a list of vetted candidates to hiring managers.
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Professional Training and Development Companies
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Why they use email marketing: To promote corporate training programs, certifications, or workshops.
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Example use case: Sending course schedules to HR departments.
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Commercial Real Estate Firms
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Why they use email marketing: To share property listings, market reports, or leasing opportunities with businesses.
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Example use case: Emailing a new office space listing to company executives.
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Supply Chain and Logistics Providers
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Why they use email marketing: To offer shipping solutions, tracking updates, or logistics services.
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Example use case: Sending promotional offers for bulk shipping rates.
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Telecommunications and Internet Service Providers
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Why they use email marketing: To market business-grade internet, phone systems, or connectivity solutions.
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Example use case: Emailing upgrade options to office managers.
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Cybersecurity Firms
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Why they use email marketing: To promote security software, audits, or compliance services.
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Example use case: Sending a security threat report to IT directors.
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Cloud Computing Services
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Why they use email marketing: To pitch cloud storage, hosting, or migration services to businesses.
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Example use case: Offering a free cloud assessment via email.
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Data Management and Storage Solutions
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Why they use email marketing: To market backup, archiving, or data management tools.
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Example use case: Sending a whitepaper on data security to tech leads.
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Enterprise Hardware Suppliers
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Why they use email marketing: To announce new hardware, offer deals, or update inventory for businesses.
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Example use case: Emailing a discount on bulk server purchases.
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Target other businesses as clients, aligning with the B2B focus.
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Rely on email for lead generation and relationship building, often sending high volumes of emails.
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Operate in industries with longer sales cycles, where email nurturing is essential to convert prospects.
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Need reliable, customizable email solutions, which could tie into a product like personal email servers if you’re offering that (e.g., for deliverability, security, or compliance needs).
Top B2B Businesses for Immediate Response
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Why: Advertising agencies work under tight client deadlines and often need rapid solutions to deliver campaigns. They’re likely to respond quickly if your marketing plan offers tools or services to enhance their efficiency or results. Alignment: Fits “product/service” and “entrepreneur” (especially smaller agencies).CEO: Oversees the agency’s vision, client acquisition, and major strategic decisions.CMO:Manages the overall marketing strategy, campaign development, and ensures alignment with client goals.Account Director/Manager: Acts as the primary client contact, managing the client relationship, and ensuring campaign execution aligns with client needs.Creative Director: Leads the creative team, overseeing the development of ad concepts and ensuring creative quality
Business Development Manager: Focuses on identifying new business opportunities and client acquisition
Breakdown of decision-making roles in an advertising agency:Key points to remember:Decision-making can be collaborative:While certain individuals hold the final say, important decisions often involve input from various team members depending on the agency structure.
Agency size matters:In smaller agencies, the owner may be heavily involved in all aspects of decision-making, while larger agencies might have more specialized roles with dedicated decision-makers.
Client input is crucial:While the agency makes the final decisions, they typically collaborate closely with clients to ensure campaign goals align with their needsMarketing Agency decision-makers
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Why: Similar to advertising agencies, marketing agencies operate in a dynamic, results-driven space. They may need immediate support to improve their own offerings or meet client demands.
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Alignment: Fits “product/service” and “entrepreneur.”
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- Alignment: Fits “product/service” and “entrepreneur.”
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Why: Consulting firms often juggle multiple client projects with tight timelines. They’re likely to engage quickly if your plan provides value for their operations or deliverables.
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Why: These professionals frequently work independently or in small firms, making decisions swiftly. They may need marketing support to attract clients or streamline their services.
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Alignment: Fits “product/service” and “entrepreneur.”
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In a business consulting setting, the “decision-makers” are typically the individuals within a client company who hold the authority to approve or implement the recommendations made by the consultant, often including C-suite executives like CEOs, CFOs, COOs, and department heads who are responsible for making key strategic decisions related to the area where the consultant is providing advice; they are the ones who ultimately decide whether to move forward with the proposed changes or solutions.
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Graphic Designer
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Why: Freelance or small-agency graphic designers often face project-based deadlines. They’re likely to respond if your plan offers quick solutions to enhance their workflow or visibility.
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Alignment: Fits “product/service” and “entrepreneur.”
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Web Designer
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Why: Like graphic designers, web designers work on time-sensitive projects and may need immediate marketing or operational support to stay competitive.
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Alignment: Fits “product/service” and “entrepreneur.”
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Software Company
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Why: Software firms often launch products on rapid cycles and need marketing to promote updates or gain market share. They’re receptive to plans that align with their growth goals.
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Alignment: Fits “product/service.”
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Information Technology Company
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Why: IT companies operate in a fast-evolving industry and may need marketing to highlight new solutions or services, making them quick to act on relevant offers.
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Alignment: Fits “product/service.”
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Internet Marketing Service
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Why: Already in the marketing space, these businesses may recognize the value of your plan for their own growth or client work, prompting a fast response.
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Alignment: Fits “product/service” and “entrepreneur.”
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Digital Creator
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Why: Often entrepreneurial, digital creators (e.g., content producers) may need marketing tools to grow their audience or monetize their work, aligning with quick decision-making.
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Alignment: Fits “blogger” and “entrepreneur.”
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E-commerce Website (assuming B2B-focused e-commerce)
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Why: B2B e-commerce businesses rely on marketing to drive sales and may act quickly to optimize campaigns or expand reach.
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Alignment: Fits “product/service.”
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Entrepreneur (as a segment, representing startups or small ventures)
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Why: Entrepreneurs, especially in startups, are often in a growth phase and need immediate marketing support to gain traction, making them agile responders.
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Alignment: Directly fits “entrepreneur.”
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Urgency of Need: They operate in environments where timing is critical (e.g., meeting deadlines for clients, launching products).
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Decision-Making Speed: Many are small to medium-sized or entrepreneurial, allowing them to act faster than larger corporations with complex approval processes.
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Alignment with Your Segmentation: They match your focus on “product/service” (offering tangible solutions), “blogger” (digital content creators), and “entrepreneur” (small, agile businesses).
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Receptiveness: Businesses in creative, tech, or digital fields are often open to innovative marketing approaches that help them stay competitive.
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Tailor Your Pitch: Emphasize how your services solve their specific challenges (e.g., faster campaign execution for advertising agencies, audience growth for digital creators).
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Offer Quick Value: Provide low-barrier entry points like free trials, audits, or consultations to encourage rapid engagement.
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Prioritize Outreach: Start with these segments to build early momentum, as they’re most likely to respond promptly.